Basic Information

• Job Title: Management Services Assistant (Management Services Assistant - SC4)

• Work Location: Beijing, China

• Job Type: Full - time

• Posting Time: 4 days ago

• Application Deadline: 23:59 (China Standard Time GMT + 8:00) on December 31, 2025

• Details：https://wd3.myworkdaysite.com/recruiting/wfp/job_openings/job/Beijing-China/Management-Services-Assistant_JR118629
  

Recruiting Organization

The World Food Programme (WFP) is the world's largest humanitarian organization that saves lives in emergencies and uses food assistance to build a pathway to peace, stability, and prosperity for people recovering from conflict, disasters, and the impact of climate change.

Position Highlights

• Diversity and Inclusion: WFP celebrates and embraces diversity and is committed to providing equal employment opportunities for all employees. It encourages qualified candidates to apply regardless of race, color, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, or disability.

• Values and Working Environment: Guided by the values of Integrity, Collaboration, Commitment, Humanity, and Inclusion, employees work in a healthy and inclusive work environment. They work with passionate colleagues to provide effective humanitarian assistance to millions of people around the world.

• Career Development: It offers an attractive compensation package. Employees can work in country, regional, and global offices around the world and have opportunities for personal and professional development, including training, accreditation, coaching, mentorship, and other programs, as well as internal mobility opportunities.

Key Responsibilities

• Perform tasks and activities within the Management Services portfolio to ensure efficient and high - quality service delivery.

• Serve as the Travel Focal Point to ensure that office travel requests are processed accurately, efficiently, and in compliance with organizational policies.

• Serve as the Procurement Focal Point to ensure that procurement processes are carried out efficiently, transparently, and in line with organizational policies.

• Manage general office administrative tasks to maintain the smooth and effective operation of the office and facilities.

• Manage office premises and office supplies to maintain a well - organized, functional, and cost - effective working environment.

• Act as the first point of contact for internal inquiries, providing timely and accurate responses to facilitate the efficient and effective resolution of daily issues.

• Liaise with other functional units and third - party contractors to facilitate efficient service delivery.

• Process routine actions related to management services and other relevant areas, contributing to the effective and timely recording of data in corporate systems.

• Perform emergency preparedness and response tasks following the guidance provided by the supervisor.

Desired Experiences

• A demonstrated understanding of WFP Management Services regulations, policies, procedures, processes, standards, and systems.

• Experience in collating data and preparing basic analysis for the Management Services portfolio, such as general administrative work, procurement, travel, facilities, fleet management, or related areas.

• Experience working with teams across different functional areas.

Minimum Standard Qualifications and Experience

• Education: Completion of a university degree in a relevant field, such as Business Administration/Management, Public Administration, Tourism & Hospitality Management, or Supply Chain/Procurement Management.

• Experience: A minimum of four or more years of progressively responsible work experience in the relative business area, such as procurement, travel management, or general administration.

• Language: Fluency in both oral and written English and Chinese is required for this position.

Other Information

• Leadership Framework: The WFP Leadership Framework guides the common standards of behavior for how we work together to accomplish our mission.

• Reasonable Accommodation: WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org.

• NO FEE DISCLAIMER: The United Nations does not charge any application, processing, training, interviewing, testing, or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names, and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

• Reminders Before You Submit Your Application

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

• If you experience challenges while submitting your online application, please contact us at global.hrerecruitment@wfp.org for technical support only. Please note that applications sent to this email address cannot be considered.

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills, and UN Grade (if applicable).

• Once your profile is completed, please apply and submit your application. Kindly note that the only documents you will need to submit at this time are your CV and Cover Letter. Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time.

• Only shortlisted candidates will be notified.

• All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

• No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU), and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

• No appointment under any kind of contract will be offered to members of the above - mentioned bodies.

世界粮食计划署（WFP）是联合国与粮农组织于1961年共同创立的全球性多边粮食援助机构，由时任美国总统艾森豪威尔提出，总部设于意大利罗马。该机构通过紧急救济、快速开发项目和正常开发项目三种方式，以粮食援助帮助受援国实现粮食自给，资金主要依靠各国政府自愿捐赠，超过60个国家政府支持其人道主义和开发项目，21世纪初以来非政府组织在援助份额中的占比提高。执行局由36个成员国组成（发展中国家占24席），负责审批政策制定、预算及援助项目。